FWA Vendor Policies
Last Updated : October 5, 2024
Please note that Artists Alley specific applications, functions, and policies will be announced early 2025.
While unlikely, all policies are subject to change without advance notice. Policy changes may occur in response to venue requirements, state or local law, or convention function requirements.
Violation of these policies may result in the termination of Vendor contract and ejection from the event.
Any questions concerning these policies can be sent to :
By purchasing space in the FWA Vendor Hall, or participating in the FWA Vendor Hall (both in Main and Artists Alley spaces), you agree that you have read and understand these policies.
Furry Weekend Atlanta General Attendee Convention Policies
https://www.furryweekend.com/attendee-policies/
As of 2025, the current Leads for vendor spaces are as follows:
Kay Drac0rex – Vendor Relations Director ([email protected])
Tyr Kangaroo- Vendor Hall General Lead ([email protected])
FWA Vendor Space Definitions
Starting in 2023, the Vendor Hall vendor spaces at Furry Weekend Atlanta have been organized into two categories in order to best meet the needs of individual vendors.
These definitions do NOT necessarily mean separated vendor locations. The location of each space will be determined in accordance to venue availability. Each vendor space will have clear signage and labeling on all FWA Maps and Applications, and will be announced at least 4 months before the convention.
FWA 2025 Vendor Hall Location will be Announced January 2025
- Main Vendor Hall – “Dealers Den” : This is the general vendor hall including furry businesses, publishers, and product makers who focus on goods such as fursuits, merchandise, plushies, prints, posters, books, etc. This space also includes the Adult Dealers Den.
- Artists Alley : This space functions similar to the Dealers Den just with a focus on artist accessibility. These tables and booths are built to be functional for commission artists who are creating art at-con as well as a focus on prints and individual made works that may want a clearer space with freelancer emphasis. These tables will have strict limitations on what merchandise and goods can be sold to facilitate artists specifically.
Vendor Hall Tables and Booths
These are the pre-paid tables and booths offered in the Vendor Hall. Vendors must apply for these spots using the Vendor Application.
Vendor Applications are CURRENTLY OPEN : https://forms.gle/7iiwg8jeYv9LEUyh6
Applications for the Vendor Hall close November 9th, with selection before the first week of December and Vendor payment due by December 15th.
Artists Alley Applications will open in 2025
Vendor Booth/Table Sizes and Prices for 2025:
| Booth Size | Space | Price | Includes |
| Vendor Table | 8’ x 7’ | $200 | 1 Table, 2 Chairs |
| Small | 10′ x 10 ‘ | $250 | 1 Table, 2 Chairs |
| Medium | 20′ x 10′ | $500 | 2 Tables, 4 Chairs |
| Large | 30′ x 10′ | $700 | 3 Tables, 6 Chairs |
| Extra Large | 20′ x 20′ | $1000 | 4 Tables, 8 Chairs |
Electricity Cost and Availability is Currently TBD
Wifi Cost and Availability is Currently TBD
Table Length and Width are Currently TBD (will be provided before February 2025)
Applications for Vendor Spaces
Applications require contact information, samples of works and products, and visual samples of potential setups. We strongly suggest using non-permission protected Google drives, personal gallery websites, etc for this.
STARTING FOR 2025 APPLICATIONS, WE WILL NO LONGER ACCEPT TWITTER, INSTAGRAM, OR FACEBOOK LINKS AS OFFICIAL GALLERIES!
You can provide your social media as additional links, but galleries must be accessible for our team to view and review. Social media galleries are not an effective way to review applicant materials. We strongly suggest using Google Drive, Dropbox, galleries, or personal websites for submission. Ensure that your gallery is publicly accessible for jury review.
As of FWA 2018, vendors for prepaid Vendor Hall tables and booths are selected via a juried application system. A diverse group of FWA Staff from multiple departments, demographics, and professions assist in the selection process. The goal of this system is to ensure a diverse array of goods and services for our attendees while also making it easier and more fair for new vendors to secure vending space.
Applicants must select the type of media or product they specialize in on their application to help with this process, and ensure that the vendor spaces do not become oversaturated.
The Waitlist is NOT in any particular order. Vendors will be pulled from the Waitlist and offered vendor spaces based on diversity and product needs of the vendor areas. We are unable to provide an estimate as to if or when a vendor on the Waitlist may be offered space.
The Artists Alley for FWA 2025 will follow a new format and is currently under construction. More information will be available here and on our social media and website in early 2025.
Portfolio
We are asking that every prospective Vendor or Artist submit a portfolio showcasing a selection of their goods or services. The portfolio could be pictures that show your work or links to a website that displays your work.
Adult content in portfolios is acceptable. All members of the jury are of legal age and are comfortable viewing adult material for selection.
What We Look For:
- Quality: We want to offer the best to our attendees, so we will look at the overall quality of your product.
- Variety: We want to offer a large selection of products to our attendees. We will look at diversity in your work as well as the overall diversity of products in the Dealers Den.
- Quantity: In order to supply the large number of attendees we have every year, it is important that our dealers be able to provide an appropriate amount of product.
- Previous dealer experience: While previous experience is not necessary, if you have been a dealer with FWA or another con please let us know. If you have photos of your previous tables available, please include them with your application.
- Prior violations of FWA policies will also be factored into the decision.
- NO SOCIAL MEDIA GALLERIES (Instagram, Twitter, etc) will be accepted. This is due to the difficulty of access and review.
Acceptance and Payment for Vendor Spaces
When accepted, vendors will be contacted via email by FWA staff. There will be a period for vendors to pay for their respective spaces and fill out the FWA Vendor Survey, which contains questions about vendor needs. This survey is critical to ensuring vendors requiring accessibility assistance are properly accommodated.
Vendors are required to pay for their vending space no later than December 15th, 2024
Any vendors who do not respond to contact or deliver payment by the above date forfeit their acceptance.
Refunds
Refunds for vendor space are offered until February 15th, 2025.
The budget for the convention and the supplies, maps, and staffing of the vendor halls depend on vendor selection being consistent after this date. Thusly, FWA cannot offer refunds after February 15th, 2025.
For any questions regarding refunds, please contact [email protected]
Membership
Vendor tables do not include membership registrations. Please be advised that you will need to purchase registration separately! You will not be permitted to vend at FWA in any capacity without valid Registration.
https://www.furryweekend.com/registration/
The vendor areas will have exclusive registration at load-in, where vendors and their assistants can go to pick up badges during the set up hours. This is to save vendors from needing to wait in the general registration line. Vendors will also be provided a Vendor tag and lanyard. Each vendor will have allocated vendor badges according to their staff count. These badges are tags that must be worn in addition to the convention wristbands in vendor areas.
General Vendor Information
We try to be extremely flexible and accommodating for unique setup desires and needs. Please don’t hesitate to reach out to [email protected] with questions!
Space
Each table will have a tablecloth, skirt, and two chairs. Each booth has a number of tables acceptable for its floorspace. If you need additional cloths (to cover merchandise), it is advised to bring your own as there may be a limit to the number of cloths provided by the venue.
We have tried to maximize the number of dealers that can attend, and, as a result, we must ask that all dealers keep the aisles clear and passages open. Stored and displayed items must not impede traffic flow, both in front of and behind tables. We have a maximum limit of two people behind each table.
Display constraints depend on the vendor booth size and area. Vendors are not allowed to extend outside their booth or table space measure. VENDORS FOUND ENCROACHING ON OTHER VENDORS SPACE WILL BE WARNED! Please, don’t squish anyone else! It is highly encouraged Vendors carefully consider what space they need.
Prepaid vendors are permitted displays upwards of ten feet in height off the table. Tents, light displays, etc. are permitted in the Main Vendor Hall areas.
The Artists Alley (including Reserved artist tables) are permitted displays up to three feet off the top of the table. These displays are encouraged to emphasize the artist’s work and not to block or crowd surrounding artists.
Venue
The venue for the Vendor Hall for FWA 2025 will be announced before January 2025.
More information about specific vendor space locations will be provided in accordance to venue policy.
Details about load in, load out, and at-con expectations will be given directly to vendors via the vendor newsletter. This is to protect the security of vendors as well as their materials.
If you have any questions or immediate concerns, please contact [email protected].
Hotel
Vendors will have their own room block request in the Vendor Survey after Acceptance. The rooms reserved for Vendors are located at the Hyatt Regency- The venue that will contain the Vendor Hall. Vendors do not need to get a room during the FWA Official Room Block opening unless they wish to pursue a room at a different hotel (Marriott Marquis, Hilton Atlanta, etc.). Rooms will be sold to Vendors at the convention event rate for the venue.
Vendor Assistants
Vendors will be permitted to have assistants/staff to accompany them in managing their booths. Vendors are limited to “one assistant per chair”, so each included table will allow for two people total.
Please contact [email protected] for any questions about assistants or if you need additional accessibility or alternating assistance during the event.
Display Guidelines and Behavior in General Vendor Spaces
Please remember that not everyone may share your tastes, and that your behavior is representative of the entire fandom. In accordance with state law, we must require that any adult material must not be displayed openly; for example, art/print Vendors we request, where applicable, that two separate binders (“general”, “adult”) be kept. Additionally, any “naughty” parts of art must be covered in some fashion (Post-It notes work well for this). This satisfies State requirements about underage viewing and is discreet for purchasers. Vendors are responsible for keeping unsuitable material out of the hands of minors in the vendor areas. Minors will be clearly identifiable according to their registration.
In addition to the above rule, we have several other regulations which we ask vendors to abide by:
- No space may be resold or transferred without permission from the Vendor Hall Lead. Understand that we try to be extremely accommodating with this! So please just reach out to us.
- Excessively loud, bright, or otherwise disruptive displays are not allowed. Any loud noises will be multiplied by the dynamics of the room, so please keep audio at a reasonable volume. “Reasonable” will ultimately be determined by your neighbors- Complaints about your volume will lead to requests to turn it down! This will also include lighting. While self transported booth lighting is encouraged, it must not interfere with other Vendors’ spaces.
- No pirated works may be sold in the vendor areas. Anything that you sell that is not entirely your creation should have permission from all other parties before selling.
- No AI generated art/AI derivative art may be sold in the Vendor spaces.
- General hazards such as spray paint, open chemicals, and any materials with dangerous fumes will not be tolerated. Vendors will also be expected to maintain safe spaces when working with tools such as soldering irons or printers. If the function of any vendor’s space appears unsafe, you will be asked to remove materials or vacate the hall entirely.
- Free standing displays or stands may not be used in any way that causes a safety issue or clogs the walkway. If you plan on using a stand or display with your table, please inform the Vendor Hall Coordinator so it can be positioned in a way as to not cause problems.
- No weapons may be sold in the vendor spaces. Actual or replica weapons may not be sold in the vendor spaces. Prop weapons that comply with the FWA weapons policy may
be sold. - No more than two people may be behind a single table at any given time.
- Please keep your area clean and take your trash with you when you close up each night.
- Please do not clutter the walkways behind Vendor tables and spaces. Be conscious of packaging for displays and items such as bins, totes, and boxes.
- Be considerate of your neighbors. Everyone in the Vendor Hall is there to run a business, and everyone deserves to be treated with kindness and respect. Please be patient and attentive, and help each other where you can. If you have an issue with another vendor, please contact the Vendor Hall Director as soon as possible so they can assist in a resolution.
- While Tattoo Art has been present at FWA in the past, the event does not currently qualify to host Tattoo Artists for 2025. No tattoo’ing may be performed at FWA 2025.
- Signs, decorations, banners, etc may not be taped, nailed, tacked, stapled, or otherwise fastened to ceilings, walls, painted surfaces, or columns at our convention facility. If you do any of these things and cause damage, you may face penalties. Please contact the Vendor Hall Director or Lead with any questions.
Furry Weekend Atlanta and its staff are authorized to enforce these policies and any policies it may enact, and we may provide penalties for violations of convention policies, including but not limited to ejection from the convention without refund. Area Leads will have final say on all disputes in the vendor areas. You can appeal to a Director as needed.
Adult Vendor Hall
The Adult Vendor Hall will be contained in a separate area from general vending spaces. Staff and security will be posted to perform age checks at entry. NO ONE UNDER THE AGE OF 18 IS PERMITTED IN THE ADULT VENDOR HALL. Exceptions only for service animals 🙂
Vendors and buyers in the Adult Dealers Den are expected to behave professionally, follow state law, and be respectful of each other and general audiences. Products purchased in the Adult Dealers Den should be kept in an opaque bag or container when in general convention spaces. FWA is an all-ages event, and while Adult materials are welcome, they must be contained appropriately according to the law.
Booth Sharing
Single Booths and Tables may be split between two individual dealers. However, the second dealer must go through the application process just as the first dealer. Once they have been approved, the second dealer will be listed on the Convention App with their own profile if desired. Each Vendor will need to apply, and can request to be seated next to another Vendor
Hours
TBD
Local and State Laws
We want all vendors to please be active and aware of state laws. Georgia is strict on many safety and commerce legalities. FWA will not be liable for Vendor businesses who violate Fulton County or Georgia State laws while vending at Furry Weekend Atlanta.
Please be familiar with Fulton County and Georgia State laws concerning raffles, gambling, reward-based games, marketing, and any activity that may fall into legal grey areas.
Accessible resources for some of these laws can be found here: https://pbpatl.org/
While most of your businesses are not Non profits, many of the laws still apply to any business vending in Atlanta. Don’t do crimes!
Security and Safety
The most important part of Furry Weekend Atlanta is that everyone is safe at all times.
The vendor areas of FWA will be staffed at all open hours. When not open, vendor areas will be secured with hotel/event personnel patrol.
Do not, under any circumstances, leave cash or other valuables inside of the vendor areas that you may need after closing. This includes laptops, personal appliances, or medication. Once the vendor areas are closed and secured, it may not be possible to reopen them. FWA staff may not be available to assist you after hours, and hotel staff and security may not have the authority to allow you access. Please keep this in mind as you leave the vendor areas.
All vendor spaces will be required to comply with all security and safety policies of the convention. Violence, harassment, racism, sexism, homophobia, transphobia, and other forms of harmful behavior will not be tolerated. Products and behavior will apply and any violation of FWA policies may lead to vendor removal from the vendor spaces and convention without warning or refund.
Although staff will be present during operation of the vendor hall and it is highly encouraged vendors do not leave any cash or valuables behind when the hall closes. Furry Weekend Atlanta is not responsible for losses due to theft, damage, fire, or any other causes.
Accessibility
All vendor spaces at Furry Weekend Atlanta are deliberately structured to be as accessible as possible for people of all shapes, sizes, needs, and backgrounds. It is important to us that vendors with any particular accessibility needs have those needs acknowledged and met as soon as possible. Please be sure to contact [email protected] if you have any particular needs in your vendor area.
The diversity of this fandom is what makes it beautiful and the vendor Coordinators are here to facilitate you. No disability, need, or assistance is a hassle or a burden. We are happy to build accommodations suiting your needs.
If you have any questions concerning accessibility at the general convention, please contact
Specialized Vendor Spaces
Furry business vendors of board games and video games may be considered for vendor spaces in other areas. Please contact [email protected] for questions and details.
Taxes
According to the Georgia Department of Revenue, dealers at Furry Weekend Atlanta do not need to obtain Tax IDs or business licenses. Dealers at Furry Weekend Atlanta are classified as “Itinerant Vendors” under the Georgia Tax Code and will still need to deduct and report Georgia State and Fulton County sales taxes.
Vendors will need to fill and submit the FS-32 Tax Form at the tax rate of the event
https://dor.georgia.gov/fs-32-miscellaneous-events
At the time of this policy update, the tax rate for Fulton County is 8.9%
PLEASE VERIFY THIS TAX RATE BEFORE SUBMISSION OF THE FORM!
Vendor Lead staff do not have professional tax experience, and cannot provide additional feedback or assistance concerning the tax rate or forms required in Fulton County, Georgia.
Due to the fluctuating nature of a county sales tax rate in addition to a sales tax rate, it is prudent that vendors check the month of the event to ensure no additional forms or rates will be required. Forms will not be provided at the event at this time due to these possible fluctuations.
Communication
Coordinators will use automated emails for frequent cadence to vendors as well as using the official FWA website (furryweekend.com) and Twitter (@furryweekend) to provide information, announcements, and collect feedback and vendor status. Please be sure that your email system does NOT block any furryweekend domain emails. You may receive information from the following sources:
FWA is a fully volunteer staff, and the Leads of the vendor spaces may not immediately respond to emails. If you do not hear back from them in three business days, please attempt to contact again before escalating. Twitter is not a reliable way to contact the vendor Leads. If you have an issue with any of the vendor processes for FWA, please contact the Leads first to find an effective resolution.
Social Media Usage (don’t worry, we mean our Discord and Telegram channels)
We will have announcement channels for Artists Alley and Vendor Hall Main for communication and file storage. Members will be expected to behave according to the various platforms policies as well as FWA polices within these spaces. Links to these spaces will be hosted on our website when established by January 2025.